- Control state
- Controlled project record
- Immediate next control
- Keep issued, pending and awaited records distinct
- Attention owner
- Document Control
Operational summary only. The controlled register and evidence remain below.
Controlled record environment
Document Control
A professional document register that controls authority, revision, status, access and supersession. It makes clear which record is current, which is merely working, which is historic and which must not yet be represented as issued.
- 15 CONTROLLED RECORDS
- VERSION + OWNER + ACCESS
- SUPERSEDED HISTORY PRESERVED
CONTROLLED RECORDS
15
Governance, plans, approvals, agreements and technical records
EXECUTED / CURRENT RECORDS
7
Final evidence currently authoritative for its purpose
WORKING / SUBMITTED / REVIEW
5
Active records without final authority
SUPERSEDED / REFERENCE / NOT ISSUED
3
Historic or deliberately unavailable final evidence
Controlled document register
Filter the professional record without changing document authority.
- CURRENT RECORD
DOC-001
Redevelopment Initiation Minutes
Governance
Control basis: Approved minutes · Supersedes: —
- CURRENT RECORD
DOC-002
PMC Appointment Resolution
Governance
Control basis: Signed resolution · Supersedes: —
- CURRENT RECORD
DOC-003
Architect Appointment Record
Governance
Control basis: Appointment evidence · Supersedes: —
- CURRENT RECORD
DOC-004
Developer Selection Resolution
Governance
Control basis: Signed resolution · Supersedes: —
- CURRENT RECORD
DOC-005
Consolidated Commercial Offer
Commercial
Control basis: Verified commercial schedule · Supersedes: Earlier proposal comparisons
- EXECUTED
DOC-006
Development Agreement
Agreements
Control basis: Executed agreement · Supersedes: Negotiation drafts
- EXECUTED
DOC-007
Power of Attorney
Agreements
Control basis: Executed instrument · Supersedes: Draft instruments
- SUPERSEDED
DOC-008
Architectural Concept Plan
Plans
Control basis: Historic concept · Supersedes: —
- REFERENCE
DOC-009
Technical Review Mark-up
Technical
Control basis: Review evidence · Supersedes: —
- CURRENT WORKING
DOC-010
Working Building Plan
Plans
Control basis: Current internal working basis · Supersedes: V01 concept basis
- WORKING
DOC-011
Parking Coordination Plan
Plans
Control basis: Working coordination record · Supersedes: Earlier parking sketches
- SUBMITTED
DOC-012
Municipal Submission Set
Approvals
Control basis: Submission evidence · Supersedes: Pre-submission coordination set
- UNDER REVIEW
DOC-013
Member PAAA Draft
Agreements
Control basis: Draft only · Supersedes: Earlier PAAA drafts
- WORKING
DOC-014
Member Specification Annexure
Technical
Control basis: Working member annexure · Supersedes: Initial specification notes
- NOT ISSUED
DOC-015
Sanctioned Building Plan
Approvals
Control basis: Record must not exist as final until sanction evidence is received · Supersedes: —
No controlled records match this filter.
Authority hierarchy
A file's existence does not determine its authority.
Executed / approved / official
Authoritative only for the scope evidenced by that executed or approved record.
Current working
The latest internal coordination basis, but not equivalent to sanction or execution.
Submitted
Evidence of filing only; not evidence of approval.
Superseded / reference
Preserved for history and audit but blocked from current operational use.
Distribution control
Not every professional record should be distributed identically.
Member-visible
Records members need to understand rights, stage, decisions or current project evidence.
Member-specific
PAAA and individual annexures should be controlled against the correct member record.
Professional-only
Working coordination files can remain restricted until suitable for member communication.
Controlled release
Every externally circulated version should be traceable to the version actually approved for distribution.