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Stage
Approvals · Stage 6 of 8
Your action
Nothing now
Last update
30 Aug 2026
Control state
Decisions controlled separately from discussion
Immediate next control
Link decisions to owners, actions and evidence
Attention owner
Society + PMC

Operational summary only. The controlled register and evidence remain below.

Governance + decision intelligence

Meetings & Decisions

A professional governance register that separates what was discussed from what was formally decided, who had authority, which actions followed and what evidence closes each item. Meeting minutes become an operating control rather than passive history.

  • 8 MEETINGS CONTROLLED
  • 7 DECISIONS TRACKED
  • 7 OPEN ACTIONS

  • MEETINGS RECORDED

    8

    Controlled fictional governance history

  • CLOSED MEETINGS

    6

    No outstanding meeting-level actions

  • MEETINGS WITH OPEN ACTIONS

    2

    Parking/amenities + PAAA review

  • FORMAL DECISIONS TRACKED

    7

    Each tied to its source record

  1. MTG-001 · 12 Apr 2025

    Redevelopment initiationGeneral Body Meeting

    CLOSED
    AUTHORITY
    General Body
    ACTIONS
    2 / 2 closed
    EVIDENCE
    SIGNED MINUTES

    Recorded decision: Proceed with a structured redevelopment evaluation and appoint professional advisers.Next control: None — decision implemented.

  2. MTG-002 · 25 May 2025

    PMC appointmentSpecial General Meeting

    CLOSED
    AUTHORITY
    General Body
    ACTIONS
    1 / 1 closed
    EVIDENCE
    RESOLUTION

    Recorded decision: Northline Project Advisory appointed as fictional PMC.Next control: Appointment already reflected in project controls.

  3. MTG-003 · 16 Jun 2025

    Architect appointmentCommittee + Member Meeting

    CLOSED
    AUTHORITY
    Society
    ACTIONS
    2 / 2 closed
    EVIDENCE
    MINUTES + APPOINTMENT

    Recorded decision: Studio Axis Mumbai appointed for planning assessment and concept development.Next control: Appointment already reflected in project controls.

  4. MTG-004 · 28 Sep 2025

    Developer presentationsDeveloper Presentation Meeting

    CLOSED
    AUTHORITY
    Presentation / Evaluation
    ACTIONS
    3 / 3 closed
    EVIDENCE
    PRESENTATION RECORD

    Recorded decision: No final selection at this meeting; shortlisted proposals remained under evaluation.Next control: Selection decision followed at MTG-005.

  5. MTG-005 · 19 Oct 2025

    Developer selectionSpecial General Meeting

    CLOSED
    AUTHORITY
    General Body
    ACTIONS
    4 / 4 closed
    EVIDENCE
    RESOLUTION

    Recorded decision: Meridian Habitat LLP selected as preferred fictional developer.Next control: Commercial and legal documentation progressed.

  6. MTG-006 · 10 Jan 2026

    Development Agreement termsSpecial General Meeting

    CLOSED
    AUTHORITY
    General Body
    ACTIONS
    2 / 2 closed
    EVIDENCE
    APPROVAL MINUTES

    Recorded decision: Core Society-level Development Agreement terms approved for execution.Next control: Development Agreement executed 21 Feb 2026.

  7. MTG-007 · 18 Jul 2026

    Parking + amenities reviewMember Review Meeting

    OPEN ACTIONS
    AUTHORITY
    Review only
    ACTIONS
    0 / 3 closed
    EVIDENCE
    VERIFIED MINUTES

    Recorded decision: Working parking and amenity proposals reviewed; no final member parking allocation approved.Next control: Architect + PMC to reconcile parking after sanctioned-plan position.

  8. MTG-008 · 30 Aug 2026

    PAAA comments consolidatedMember Document Review

    OPEN ACTIONS
    AUTHORITY
    Review only
    ACTIONS
    0 / 4 closed
    EVIDENCE
    REVIEW RECORD

    Recorded decision: Member comments consolidated for legal and developer review; PAAA remains draft.Next control: Legal + Developer to issue the next controlled PAAA version.

Decision register

The durable project rules created by meetings — with their source and downstream consequence.

  1. DEC-001 · 12 Apr 2025

    Structured redevelopment evaluation authorised

    IMPLEMENTED
    SOURCE / OWNER
    MTG-001Society

    Downstream impact: Opened formal professional-selection workflow.

  2. DEC-002 · 25 May 2025

    PMC appointment approved

    IMPLEMENTED
    SOURCE / OWNER
    MTG-002Society

    Downstream impact: Established professional project-management oversight.

  3. DEC-003 · 16 Jun 2025

    Architect appointment approved

    IMPLEMENTED
    SOURCE / OWNER
    MTG-003Society

    Downstream impact: Enabled measured planning, concepts and municipal coordination.

  4. DEC-004 · 19 Oct 2025

    Preferred developer selected

    IMPLEMENTED
    SOURCE / OWNER
    MTG-005Society

    Downstream impact: Enabled commercial and legal documentation to progress.

  5. DEC-005 · 10 Jan 2026

    Core Development Agreement terms approved

    IMPLEMENTED
    SOURCE / OWNER
    MTG-006Society + Legal

    Downstream impact: Development Agreement subsequently executed.

  6. DEC-006 · 18 Jul 2026

    Parking remains working only; no allocation authority

    ACTIVE CONTROL
    SOURCE / OWNER
    MTG-007Architect + PMC

    Downstream impact: Prevents working parking drawings from becoming member entitlements.

  7. DEC-007 · 30 Aug 2026

    PAAA remains draft pending closure of member comments

    ACTIVE CONTROL
    SOURCE / OWNER
    MTG-008Legal + Developer

    Downstream impact: Prevents premature execution or member handover workflow.

Governance control logic

Four rules prevent a meeting record from being misread.

  1. 01

    Discussion is not a decision

    A topic can be discussed without creating authority to act.

  2. 02

    Decision needs a source

    Every material decision links back to minutes, a resolution or equivalent controlled evidence.

  3. 03

    Action needs an owner

    Open work stays visible until an accountable owner supplies closing evidence.

  4. 04

    Closure is evidenced

    A meeting is not treated as operationally complete merely because the meeting itself ended.

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